Prav Board Meeting April 22, 2026

Attendees

1. Abhijith
2. Athul
3. Kailas
4. perry
5. Praveen
6. Vysakh

Resolutions

1. Add kishy to fund raising team - he lead the fsci grant application with foss united, fsci got 1 lakh funding for second time.

Resolution passed with unanimous approval.

1. Manage open collective fiscal hosting changes https://pad.disroot.org/p/feedback-xsf

Resolution passed. Open collective continue to be our fiscal host
until Prav can operate its own.

1. Add Buster to membership team, he is helping with collecting ID cards.

Resolution passed with unanimous approval.

1. Aaruni's proposal to do paid sys admin work.

Resolution is passed, we will contact everyone who raised
interest and get more clarity on paid work , commitment.

action: Athul will follow up with Badri, Kishy, Ravi and get
more clarity on paid work, commitment

1. Running a "matching donation" campaign with Badri for the Prav Event Bursaries who agree to pay upto 25K INR matching the donation received.

Resolution is passed unanimously

1. Fine tune the reimbursement process / documentation / communication
   with Navodaya.

   1. We will collect expenses and invoices in https://opencollective/pravapp
   2. First level approval to be done in Open Collective
   3. Approved payments are then submitted to Navodaya or XSF by treasurer team.
   4. Anyone from 4 authorized persons (treasurer team, chairperson, vice chairperson or ceo) can initiate this
   5. Navodaya or XSF only need to know the request is from an authorized person. Other approvals we track internally in Open Collective.

Resolution is passed unanimously.
action: Abhijith need to take care of financial accounts with
treasure team hat and make sure process is followed.

1. Sim binding - Adv. Prashant Sugathan from SFLC India, said the order was not published, only sent directly to some providers. So at this point, we are not obligated. But it may come out as public order anytime, so we better prepared for it. I think we should implement email verification as an option to skip sim binding.

Resolution is passed unanimously.

1. SMS payment reimbursement for Ravi.

Resolution is passed unanimously for running a crowd funding to
meet the expense.

References

https://codema.in/d/YPKeOcuk/board-meeting-for-april-2026