@Badri Sunderarajan Yes, that can definitely be a factor.

@Badri Sunderarajan Am I doxxing NLBRT though? What should I do if that's not a good idea? Edit my messages? Or is it safe here because it's a closed, trusted group?

@Ravi Dwivedi I thought it was fine as it was private to the Board. However, maybe we should stick to keeping it only within the bursary team? 🤔

Does the Board end up knowing about it anyway, or only after the bursary team decides?

@Badri Sunderarajan Anyway, I think this case gives us a starting point to think about such cases. We need to decide whether to grant them bursary. If we don't have enough funds, we can start a fundraiser and impose a condition that they can join if the fundraiser is successful.

@Pirate Praveen also added an important point that it depends on how active they are. Right now, NLBRT has given 4th of April as a deadline to submit the website design. If they do that, that will make their case stronger.

@Ravi Dwivedi SInce they made a request for travel support, we need to know their approximate location to evaluate the request. Also this is a closed group, elected/authorized to handle such issues by the community.

@Pirate Praveen actually ideally we should ask for an approximate budget right? Like we do for DebConf bursary requests. Since they'll be in a better position to estimate, at least for travel.

@Badri Sunderarajan yes, makes sense.

@Pirate Praveen @Badri Sunderarajan Let's ask them (in the thread they agreed to volunteer) to send their request by email to bursary team and Cc treasurer, CEO, Chairperson, along with an estimate of the expenses.

@Ravi Dwivedi Ideally they only need to send request to bursary team. Other process is for our internal checks and balances.

@Badri Sunderarajan Friday works for me too, if more people prefer Friday, we can change.

@Pirate Praveen can you add it as an option for voting? I'm not able to add options.

@Badri Sunderarajan done.

@Pirate Praveen thanks! Updated.

We need two more votes to pass the resolution, @Pirate Bady @muzirian @perry @Athul @Vivek K J @Satan Vysakh please vote by sending a digitally signed email to Kannan's email. If you have not setup OpenPGP yet, Thunderbird is very easy to setup - both for android and on the desktop.

@Pirate Praveen I believe there is also the provision to physically travel and ink your signature onto a printout of the resolution document 😄

No, that option is only available if you are actually present during the meeting, not after.

voting yes to bursary reimbursement process resolution

@muzirian next time send a digitally signed email (a good and easy way to verify votes are authentic). For example, admins of codema.in can modify codema.in database directly including these comments. But digitally signed email cannot be tampered without the private key (which is only present in your device).