Checklist/documentation for a board meeting

Here is a draft checklist/documentation for board meetings, please add/suggest changes,

1. Propose the meeting at least 3 days in advance (use codema date poll). Propose a date and time that works for you - we can change if people can't join on that day.

2. Once decided send a calendar invite (.ics file, at least evolution can generate it or use gath.io) with a meeting link (good to not spend time looking for a meeting link at last moment) as email attachment. Also include agenda/draft resolutions. This should set an alarm on phone if saved to calendar. Note: If we use a meeting poll option in codema, it will include an ics file in poll closed notification.

3. Send the minutes of meeting digitally signed to board@ alias. Chairperson and CEO needs to approve the minutes.

4. Save the email as .eml file so people can verify signature and share in prav-coop codema group. For convenience, we can include a screenshot and share the screen shot in prav coop members xmpp group, (optionally in prav community codema group and prav private xmpp group). Use Meeting Minutes and Board Resolutions tags to find these later easily.